Week 2

Week 2

-Class 7 hours3:30pm-10:30pm
-Abstracts 3 hours

-Films 4 hours

-Directors Meeting 2 hours

• ·       Add to manual: Hit Alumni pages for indiegogo; summarize “illegal assignment”
• ·       Reach out to Education Director of SXSW; ask for four comped badges
• ·       CSURF Supplies Award- deadline 10Feb

-Department Meeting 2 hours

• ·       Friday dinner plans: outside or transform clocktower lounge, need a budget, number of attendees
• ·       EK can’t do presentations at the beginning of class
• ·       Mel should be presenting next week not this week per Shannon’s email
• ·       Mel is meeting with Rika tomorrow about After Indiegogo Survey
• ·       We need to discuss if someone else with a lite load in the class can pick up the bake sale

-Spring Event planning 2 hours

-Editing templates 1 hour

-Book Fees 15 minutes

-Dirty Dozen for Sponsors and Spring Event 1 ½ hours

-SXSW Research 1 hour

-Sponsor Organization 2 hours

-Marketing Interview 2 hours

-Blogs 1 hour

Business Sponsors Dirty Dozen

Business Sponsors

1. Objectives: Raise at least $750 from local businesses, start or maintain professional business relationships

2. Customer: Us, Potential sponsors

3. Results: We raise our goal, create new relationships, able to bring in more filmmakers/scholars

4. Budget: None

5. Amount of time: A lot of time. Probably… 10 hours setting everything up and a couple hours a day visiting businesses.

6. Skills: People person, articulate, able to wheel and deal

7. Needed resources: New sponsorship packet, stock paper to print brochures, printer, ink, car, gas, time

8. Who’s involved: In charge- Ally, Assisting- EK, Emma if needed and available

9. Schedule:

·       Thursday, 29Jan- Rollout schedule done

·       Saturday, 31Jan- All brochures printed and folded

·       Monday, 02Feb- All packets labeled and ready

·       Monday, 02Feb-09Mar- Business cold calling

·       Tuesday, 17Feb- Follow ups start

·       Tuesday, 24Feb- 2^nd Follow ups start

10. Risks:

·       My car dies leaving me stranded: Low Risk/High Impact- I would have to make a new schedule where I ride with EK or try to find a car to borrow

·       No one donates: High Risk/High Impact- I don’t know. Keep on truckin?

·       Can’t get a hold of a manager: Low Risk/Low Impact: Be persistent, plan ahead on when he/she will be there, go above the manager

11. Communication: Facebook and Phones

12. Success?: If we reach our goal of $750, create new business relationships, no one gets a ticket, no one’s car blows up

Spring Event Dirty Dozen

V5 Spring Event

16Feb15

1. Objectives: Host an event that not only brings in funds ($200) but also sheds positive light on V5. Helps create community within a fun and festive atmosphere.

2. Customer: Us, Friends, Family, Attendees

3. Results: We raise our goal ($200) and have a good time.

4. Budget: RIght now… $0. BUT we are accepting donations…?

5. Amount of time: Planning will take a few hours a week between the two of us (A&M)

6. Skills: Organization, time management, people skills

7. Needed resources: Venue, entertainment, prizes, decorations

8. Who’s involved: I’m heading it up, Mel is assisting

9. Schedule:

• Monday, 26Jan- Meeting with Curtis (The Blind Elephant) about securing venue
• Tuesday, 27Jan- Work on backup venue plans
• Monday, 02Feb- Entertainment Secured
• Tuesday, 03Feb- Art finalized
• Friday, 06Feb- Social media posts start
• Friday, 06Feb- Flyers and posters printed out
• Monday, 16Feb- Party

10. Risks:

• No funds for decorations: High Risk/High Impact= Homemade decorations, use old party leftovers
• Entertainment bails: Low Risk/High Impact= Plan ahead, keep great communication, ghetto DJ that shit

11. Communication: Phones and Facebook

12. Success?: If we make at least $200, no mishaps, have a good time, meet new people, promote Visions.

Week 1

Department meetings- 2 hours
Director meeting- 1 1/2 hours
Printing Tests- 2 hours
Abstracts- 2 1/2 hours
Indiegogo work- 2 hours
Blogs/Social Media- 1 1/2 hours
Bake Sale/Future Event Planning- 1 hour